Institutional Guidelines for Pre-Employment Drug Screening
- A letter of offer must be sent to the faculty candidate for a position that meets
the criteria for pre-employment drug screening with details of the initial steps required
once the position has been accepted.
- The faculty candidate may elect to have the screening at Georgia Regents University's
Occupational Health Services or a non-GRU certified testing facility.
GRU Certified Testing Facility
Georgia Regents University's Occupational Health Services (GRU OHS) is the official
Georgia Regents University (GRU) certified testing facility for faculty applicants
who require pre-employment drug screening. GRU OHS will bill hiring departments on
a monthly basis for these charges.
- The hiring department will provide the faculty candidate with the necessary documents
required at the time of scheduled for testing.
Non-GRU Certified Testing Facilities
When the applicant selects a non-GRU testing facility not in the Augusta area, the
following conditions must be met:
- The facility must be certified by the Substance Abuse Mental Health Service Administration
(SAMHSA) or College of American Pathology (CAP) to perform urine toxicology.
- The applicant must provide the hiring department representative with the name of the
facility and mailing address. The hiring department will send the letter (see attached)
to the certified testing facility advising them of the requirements of Georgia law
(O.C.G.A. 45-20-111, et seg.) and GRU policies.
- The facility will be instructed to provide GRU with a written lab report and to include
a copy of their current SAMHSA or CAP licensure and a written certification of chain
of custody regarding each specimen.
- Faculty candidates must be screened for the presence of any amount of the following
illegal drugs: Marijuana/cannabinoids (THC); cocaine, amphetamines or methamphetamine;
opiates; or phencyclidine (PCP).
- The facility will be instructed to bill the hiring department directly for the initial
drug screening and confirmation test requested up to the amount of $100 per individual
faculty candidate. The hiring department is responsible for all charges associated
with pre-employment drug screening of faculty candidates.
- Failure of the non-GRU certified testing facility to follow the procedures or to provide
necessary certifications may nullify the candidate’s test results.
- A faculty candidate’s failure to submit for testing, or who receives a positive result
for illegal drugs, will render the faculty candidate ineligible for employment.
Many GRU faculty hold VA appointments. Salary funding and distribution differs with
the commitment between the two agencies. It is possible that a faculty member could
receive all of their salary from the VA or receive funding from both the VA and GRU.
Georgia’s pre-employment drug testing law applies only to employees and does not distinguish
between full-time and part-time employment. Therefore, the law requires that any VA
faculty who receive any salary support from Georgia Regents University must submit
to pre-employment drug testing. This means any new VA faculty appointment in this
category should be advised of the pre-employment testing requirements and must comply
with them prior to or not exceeding ten (10) days following their effective date of
Testing is not required in the following situations:
- Individuals providing services to the VA pursuant to a contract (e.g. shared services,
scarce medical specialist services) between Georgia Regents University and the VA
- Individuals participating as investigators or co-investigators on research grants,
but who receive direct salary support from Georgia Regents University.
*Faculty who receive 100% salary support from the VA are not required to undergo GRU
drug screening; however, if their salary distribution changes to include any portion
of GRU funding, a drug screening will be required at that time. Therefore, it is advisable
to request at the time of appointment that they voluntarily undergo the drug screening.
Please note that this is on a voluntary basis and should not be construed as a requirement.
Testing by Laboratories Outside the United States
Currently, there is no international licensing or accrediting process for urine toxicology
screening; therefore, prospective faculty who reside outside the United States and
its possessions must present for and submit to testing at a facility inside the United
Faculty Support Services
Edited for Facility Name Change – 1.16.13
Reviewed and Approved for Distribution
By the Senior Legal Advisor to the President