This help screen provides general information to assist you in maneuvering through the system, in addition to explanatory notes for some of the fields included in the system. If the following list of questions and answers does not address your specific inquiry, please contact either Human Resources (for inquiries related to faculty data) or Institutional Research (for questions or comments about the system).
What is the Institutional Faculty List?
The Institutional Faculty List is an interactive, electronic faculty information system. It contains listings of all active instructional and administrative faculty, emeritus faculty, and the more than 1,900 clinical/adjunct, or volunteer, faculty affiliated with Georgia Regents University. The purpose of the system is to provide a comprehensive and up-to-date listing of faculty data maintained by Human Resources.
How current is the information in the system?
Demographic data, titles/ranks, degrees, appointment date and appointment type in the Institutional Faculty List are directly from PeopleSoft and reflect changes as they are modified in the system.
Where do you obtain the information included in this system?
Information in the Institutional Faculty List is fed by the PeopleSoft Managed Faculty Events database, which is maintained by Human Resources. Narrative in the teaching, research, and clinical fields are updated by the faculty.
Which fields can I update?
The fields that can be updated by faculty in this system are teaching areas, research areas, and clinical interests. These are self-reported fields maintained by each individual faculty member. If you note an error or inconsistency in any of the other information contained in your faculty record, please notify Human Resources. To change your office address and phone number, fill out the Campus Contact Information section of an Electronic Personnel Action Request (ePAR) and submit to Gina Middleton, Faculty Affairs Coordinator.
How do I link to my profile?
To link to an individual profile, use the following example by replacing [NETID] with the faculty's GRU Net ID that is used to access email and the portal. An example would be http://www.georgiahealth.edu/ifl/index.php?faculty=PBUCKLEY.
How do I link to my department or college?
To link to a department, use the following example by replacing [deptID] with your department's IFL ID (found on your College page). The link is http://www.georgiahealth.edu/ifl/index.php?dept=[deptID] so http://www.georgiahealth.edu/ifl/index.php?dept=30600010 would take you to Department of Information Technology Support and Services.
To link to a college, use the following example by replacing [collegeName] with the correct code found on the Colleges page. The link is http://www.georgiahealth.edu/ifl/index.php?college=[collegeName] so http://www.georgiahealth.edu/ifl/index.php?college=Dent would take you to the College of Dental Medicine.
How do I submit my photograph for inclusion in system?
We will accept high quality JPEG image files for inclusion in the system. The image must be a head shot, preferably 175x175 or smaller and no more than 30Kb in size. Electronically forward your JPEG file to IFL@gru.edu and we will upload your photo within one week of receipt.
How do I locate information on a particular faculty member?
The easiest way to access a record for a particular faculty member is to view the alphabetical list that corresponds with the first letter of the faculty member’s last name. Or, use the Search for Faculty feature. Enter either the full last name or the first few letters of the faculty member’s last name. Submit your request and a list of possible matches will be returned by the system. Keyword searches on faculty interests are also possible on the Search page.
What are Emeritus faculty?
Emeritus is an honorary title awarded to successful candidates who at the time of their retirement have had 10 or more years distinguished faculty service within the University System of Georgia.
What do the Titles and Ranks mean?
Administrative Title: Non-academic faculty appointments that collectively comprise the executive managing branch of the institution, i.e., President, Provost, Vice President, Associate Vice President, Dean, Associate/Assistant Dean, Director, Comptroller, and Coordinator. Administrative Titles carry no rights to tenure and may or may not be in conjunction with academic rank.
Faculty Title: Non-administrative, non-academic faculty appointed to manage particular areas of responsibilities primarily in academic units or sections, i.e., Chairman, Vice Chairman, Section Chief, Coordinator, and Medical Director. Faculty Titles carry no rights to tenure and may or may not be in conjunction with academic rank.
Primary Academic Appointment: Non-administrative faculty appointments that pertain to core of instruction as defined by MCG Faculty Classifications. Full-time primary academic appointments refer to tenured, tenure track or non-tenure track positions, while part-time and clinical/adjunct primary academic appointments refer to non-tenured (off track) positions. Primary academic appointments may or may not be in conjunction with administrative titles and/or faculty titles.
Joint Academic Appointment: Non-administrative faculty appointments in addition to a primary academic appointment for those faculty who have a responsibility and/or make significant contribution in a program, department, or college that is not directly and explicitly included as part of their primary academic appointment.Please note that titles conferred at the institutional level only are included in the Institutional Faculty List. Titles conferred at the college or departmental level will not appear within this system.
What are the different Appointment Types?
Clinical = volunteer, receives no pay.
Part-time = less than 100% work commitment.
Full-time = 100% work commitment.
Does the system show all degrees earned by faculty?
This system includes all degrees listed on the faculty member's initial appointment form. However, only highest degrees require verification and appear in official documents and publications of the Medical College of Georgia. Direct questions regarding degrees to Human Resources.
IFL Extras are faculty-related resources designed to enhance the information available about individuals included in this system. Designed as a toolbar, the "extras" provide access to publications information on PubMed, information (downloaded from the Curriculum Inventory Report and linked to the online course descriptions), and faculty web sites (if submitted by individual faculty).