Faculty Senate Bylaws

 

ARTICLE I - Preamble

 

Purpose: As stipulated in the LCME standards:

“Schools should assure that there are mechanisms for direct faculty involvement in decisions related to the educational program.  Important areas where direct faculty involvement is expected include admissions, curriculum development and evaluation, and student promotions. Faculty members also should be involved in decisions about any other mission-critical areas specific to the school. Strategies for assuring direct faculty participation may include peer selection or other mechanisms that bring a broad faculty perspective to the decision-making process, independent of departmental or central administration points of view. The quality of an educational program may be enhanced by the participation of volunteer faculty in faculty governance, especially in defining educational goals and objectives.”

 

The faculty organization of the School of Medicine is comprised of all of the faculty of all the campuses of the School of Medicine of the Medical College of Georgia.  It is established to provide the means for faculty participation in the governance of the School of Medicine, in accordance with standards of the Liaison Committee on Medical Education (LCME), and in achieving the goals, missions and objectives of the School of Medicine.  To facilitate this faculty participation, the organization also provides mechanisms for communication between the faculty members, both individually and collectively, and the Administration of the School of Medicine, the Administration of the Medical College of Georgia (MCG), Medical College of Georgia Health Systems, Inc. (MCGHI) and the Physicians Practice Group (PPG) and other pertinent healthcare facilities.  For purposes of this document, members of the faculty are those who are subject to the promotion and tenure guidelines. These Bylaws shall comprise the Constitution of the School of Medicine Faculty Senate. 

 

ARTICLE II – Organization of the Faculty

 

Organizational Structure: This faculty organization will have two components:  1) The School of Medicine Faculty Senate and 2) The School of Medicine Faculty Senate Executive Committee.

 

ARTICLE III – Composition of the Faculty Senate and Officers of the Faculty Senate

 

Section 1

Composition of the Faculty of the School of Medicine of the Medical College of Georgia:  The Faculty of the School of Medicine of the Medical College of Georgia is composed of all individuals, full-time, part-time or clinical/adjunct, who hold the rank of instructor or above on any of the campuses of the School of Medicine of the Medical College of Georgia.  These individuals are nominated by the respective Departmental Chairs and appointed to the Faculty by the Dean of the School of Medicine and the President of the Medical College of Georgia, acting on behalf of the Board of Regents.

 

Section 2

 

Composition of the School of Medicine Faculty Senate: The School of Medicine Faculty Senate is composed of all members of the full-time, part-time and clinical/adjunct faculty of the School of Medicine who hold the rank of instructor or above, on any of the campuses of the School of Medicine of the Medical College of Georgia.  There will be no other organizations of the Faculty of the School of Medicine on any of its campuses other than the School of Medicine Faculty Senate and its component committees. 

 

Section 3

 

Officers of the School of Medicine Faculty Senate:  Officers of the School of Medicine Faculty Senate will be the President of the Faculty of the School of Medicine (hereinafter referred to as the President), the President-Elect of the Faculty of the School of Medicine (hereinafter referred to as the President-Elect), the Vice-President of the Faculty of the School of Medicine (hereinafter referred to as the Vice-President), as well as the Immediate Past President, and the Secretary.  They will serve terms of two years and will be elected according to the procedures in Article III, Sections 4a and 4b, of these Bylaws.  In the event that the office of President becomes vacant, the President-Elect will become President for the remainder of the existing term, and may serve for a maximum of three years.  In the event that the office of President-Elect, Vice-President or Secretary becomes vacant, special elections to fill those offices will be held under the direction of the President, as described in Section 4d, below. 

 

Section 4

 

Nomination and Election of Officers of the Faculty Senate: 

 

a. Nominations for Officers of the School of Medicine Faculty Senate will be by a nominating committee.  The nominating committee of the School of Medicine Faculty Senate will be composed of the President, the President-Elect, and the Immediate Past President.  The nominating committee after soliciting candidates from the eligible faculty will nominate candidates for each office of the faculty organization.  The nominating committee will also solicit nominations for representatives of the Faculty of the School of Medicine to serve on the University Faculty Senate of the Medical College of Georgia.

 

b. The list of nominations developed by the nominating committee will be presented to the School of Medicine Faculty Senate in the Spring of each year.  Additional nominations from the floor will be accepted at the School of Medicine Faculty Senate meeting one month before elections are to be held.  A ballot containing a list of candidates for the various offices will be e-mailed to members of the faculty by the Senate Coordinator two weeks prior to the School of Medicine Faculty Senate meeting at which elections are to be held.  The votes received by return e-mail will be counted two weeks from the date of the original e-mailing of the ballots.  Final vote count will comprise the sum of the ballots cast at the School of Medicine Faculty Senate Meeting at which the elections are held plus those ballots cast by e-mail.  Officers will take office at the August Executive Committee meeting of the Senate.

 

c. For election to office a nominee must receive a majority of the votes cast for that office. In the event that none of the candidates receives a majority on the first ballot, there will be a second election conducted by e-mail.  The ballots for the run-off will contain the names of the two candidates who receive the highest number of votes for that office.  The run-off election will be accomplished prior to July 1 of the election year.

 

d. In the event that the office of President-Elect, Vice-President or Secretary becomes vacant, a special election will be conducted as described in Article III, Section 3, above, with the exception that the School of Medicine Faculty Senate meeting to receive nominations will be held within thirty days after the vacancy has occurred.  The President will select the date for the School of Medicine Faculty Senate meeting.  After such special election, the newly elected officer will take office immediately.

 

 

ARTICLE IV – Meetings and Committees of the School of Medicine Faculty Senate

 Section 1

 

a. Meetings of the School of Medicine Faculty Senate:  All meetings of the School of Medicine Faculty Senate of the Medical College of Georgia will be held on the main campus of the Medical College of Georgia in Augusta, Georgia.  Meetings of the School of Medicine Faculty Senate will serve the following purposes:

1.  To provide information to the faculty including reports to the Faculty and the Dean by several committees of the Faculty Senate.

2.  To permit frank and open discussion of subjects of concern to the Faculty.

3.  To allow the School of Medicine Faculty Senate to take action on issues brought to it by the School of Medicine Faculty Senate Executive Committee or by Faculty Members present at the meetings.

4.  To allow the Dean of the School of Medicine to be present at all meetings of the School of Medicine Faculty Senate in order to report to the Faculty at each School of Medicine Faculty Senate meeting and to receive reports from the several committees of the School of Medicine Faculty Senate.

5.  To allow the President of the Physicians Practice Group (PPG) to report at least once annually to the School of Medicine Faculty Senate.

6.  To allow the Chief Executive Officer (CEO) and the Chief Financial Officer (CFO) of MCGHI  to report at least once annually to the School of Medicine Faculty Senate.

7.  To allow the Vice Dean for Academic Affairs to report at least once to the School of Medicine Faculty Senate.

8.  To allow the Senior Associate Dean for Graduate Medical Education to report at least once a year to the School of Medicine Faculty Senate.

 

The President will preside at meetings of the School of Medicine Faculty Senate.  In his absence the President-Elect will preside.  At meetings of the School of Medicine Faculty Senate any member of the Faculty may introduce motions or raise topics for discussion from the floor.  Meetings will be conducted according to the rules adopted by the Senate.  In the absence of specific Senate rules Robert’s Rules of Order will prevail. 

 

b. Schedule of Meetings of the School of Medicine Faculty Senate:  The School of Medicine Faculty Senate will hold at least ten scheduled meetings each year.  Faculty will be informed of all meetings at least two weeks in advance.  Specifically the Senate will meet at least one time monthly except in June and July. Faculty will be notified of time, location and agenda at least two weeks in advance of said meetings. Special meetings may be called by the President.  A special meeting will be called by the President on written request to him by twenty-five or more faculty or at the direction of a majority of the Executive Committee of the School of Medicine Faculty Senate.  Announcement of any special meeting and its agenda will be distributed to the members at least one week in advance of such meetings. Meetings will be conducted according to the rules adopted by the Senate.

Section 2

a. Agenda of the Meetings of the School of Medicine Faculty Senate:  The agenda of the meetings of the School of Medicine Faculty Senate will be determined by the Executive Committee.  Persons having special knowledge or interest regarding a subject on the agenda may be invited to speak.

 

b. Minutes of the Meetings of the School of Medicine Faculty Senate:  The minutes of the meetings of the School of Medicine Faculty Senate will be compiled by the Senate Coordinator and kept by the Secretary of the School of Medicine Faculty Senate. The minutes, including all committee reports, will be available via video recording on the School of Medicine Faculty Senate website and archived.

 

Section 3

 Committees of the School of Medicine Faculty Senate: 

 

a. Establishment of Committees:  The School of Medicine Faculty Senate will establish those constitutional, standing, special and ad hoc committees required to carry on its functions. Constitutional committees are those that are essential to the operation of the School and those that ensure compliance with LCME guidelines. It shall specify the purpose and duties of said committees.  These committees shall stand until dissolved by the School of Medicine Faculty Senate Executive Committee.  The Executive Committee, acting on recommendations from the Committee on Committees, shall appoint the members of the several committees subject to confirmation by the Senate.  All committee appointments will be for a period of two years, except as otherwise specified in the Bylaws and Rules.  Vacancies occurring during the two year period will be filled through nomination by the Committee of Committees and approval by the School of Medicine Faculty Senate Executive Committee, with notification to the Senate.

 

b. Reports of Committees:  Each committee will make detailed reports at least annually, on a regularly scheduled basis, to the School of Medicine Faculty Senate, to the Executive Committee and to the Dean of the School of Medicine and as requested by the Executive Committee.  These reports will be available to all faculty via the School of Medicine Faculty Senate website.

 

c. Ad hoc committees:  Ad hoc committees may be appointed by the President with the consent of the majority of the Executive Committee and will make formal reports and interim reports to the Senate as requested.

 

Section 4

Action Items:  At its meetings the School of Medicine Faculty Senate may receive requests for discussion and action from the members of the Faculty or the School of Medicine Faculty Senate Executive Committee or from any of the committees of the School of Medicine Faculty Senate.

 

 

ARTICLE V – Purview of the School of Medicine Faculty Senate

Section 1

 In accordance with LCME guidelines, the School of Medicine Faculty Senate shall have authority to act independently in matters of:

 

• Establishing School of Medicine Faculty Senate Committees
• Appointing Faculty Members to serve on the several School of Medicine Faculty Senate Committees

 Section 2

 

The School of Medicine Faculty Senate shall have authority to act jointly with the Dean of the School of Medicine and the several Departmental Chairs in matters of:

 

• Promotion and Tenure of members of the Faculty of the School of Medicine of the Medical College of Georgia
• Admission, curriculum, teaching and promotion of medical students in the Medical College of Georgia
•  Selection, curriculum, teaching and promotion of residents and fellows receiving post-graduate medical education at the Medical College of Georgia and its component and related hospitals, clinics, institutes and centers
• Sustained assessment of the administration of the several research enterprises of the School of Medicine of the Medical College of Georgia, including all Centers and Institutes
• Sustained assessment of the administration of the several MCGHI, PPG and MCG-related hospitals and clinics
• Other Faculty concerns on all MCG campuses, including faculty retention

 

 

Section 3

 

The School of Medicine Faculty Senate shall act as an advisor to the Dean of the School of Medicine and the President of the Medical College of Georgia in matters of:

 

• Strategic planning involving the School of Medicine of the Medical College of Georgia
• Budget and finance for the School of Medicine of the Medical College of Georgia and its component hospitals, clinics, institutes and centers

 

ARTICLE VI – Organization and Function of the Executive Committee of the School of Medicine Faculty Senate

 

Section 1

 

Executive Committee of the School of Medicine Faculty Senate:  The School of Medicine Faculty Senate Executive Committee will be composed of the officers of the School of Medicine Faculty Senate plus seven members at-large elected by the faculty. The School of Medicine Faculty Senate Executive Committee will meet regularly ten times per year in advance of and in accordance with the School of Medicine Faculty Senate meetings.  Additional meetings will be held at the discretion of the President.  The President of the School of Medicine Faculty Senate will preside at meetings of the School of Medicine Faculty Senate Executive Committee.  The President-Elect will preside in the absence of the President.  The Faculty Senate coordinator will be responsible for recording and publishing minutes of the meetings.  One member representing the School of Medicine on the University Faculty Senate of the Medical College of Georgia will be a voting member of the Executive Committee of the School of Medicine Faculty Senate. 

 

Section 2

 

The School of Medicine Faculty Senate Executive Committee will be responsible for establishing an interface of communication between the faculty and the administration and other groups in order that the activity, mission and business of the School of Medicine may be facilitated.  The School of Medicine Faculty Senate Executive Committee will be responsible for preparation of the agenda for meetings of the School of Medicine Faculty Senate.  The Dean is asked to report to the Executive Committee of the School of Medicine Faculty Senate on all matters of strategic planning of the School of Medicine, as well as on budgetary issues and hospital, clinic and PPG relations.

 

 

ARTICLE VII – Quorum of the School of Medicine Faculty Senate

 

Section 1

 Quorum:  A quorum of the School of Medicine Faculty Senate shall be designated in the School of Medicine Faculty Senate rules.

 

Section 2  

Substantive actions by the Senate requiring a quorum to be present can, at the discretion of the Executive Committee, be submitted for vote to the membership by e-mail ballot.  For those actions to be valid, the number of returned ballots shall constitute a quorum, and the decision will be determined by simple majority of the votes cast.

 

Section 3

Wherever "quorum" appears in the Bylaws or the Rules, Article VII, Section 2, of the Bylaws applies.

 

 

ARTICLE VIII – Amendments to this Constitution, Bylaws and Rules

 

Amendments: Proposed amendments to the Bylaws or Rules will be presented by e-mail to the members of the School of Medicine Faculty Senate 30 days before consideration at any School of Medicine Faculty Senate meeting.  They will be passed by two-thirds vote of members voting.

 

 

ARTICLE IX – Interpretation of Bylaws and Rules

 

Institutional Interpretation:  Questions of interpretation of these Bylaws and Rules shall be resolved by a simple majority vote of the Executive Committee of the School of Medicine Faculty Senate, after review and recommendation of the Vice President in their role as Parliamentarian (Rules section 1D4).

 

 

Revised and amended by the Medical College of Georgia School of Medicine Faculty Assembly, followed by it successor Faculty Senate:  5/29/69; 6/2/71; 5/18/72; 3/27/73; 4/30/75; 9/2; 7/77; 1/23/79; 3/31/83; 5/27/88; 2/2004; 6/2008, 3/2009

THE SCHOOL OF MEDICINE

MEDICAL COLLEGE OF GEORGIA

FACULTY SENATE

RULES AND BYLAWS

 

 

RULES

 

Section I – Conduct of Meetings

 

All meetings shall be conducted in accordance with the most recent edition of Robert’s Rules of Order.

 

 

Section II – Duties of the Officers

 

A.   The President

 

• The President shall be a member of, and preside at meetings, of the Executive Committee, and the School of Medicine Faculty Senate.
• The President shall organize the work of the School of Medicine Faculty Senate.
• The President shall serve on the Nominating Committee.
• The President or his designee selected from the Executive Committee shall serve as an ex officio voting member of all committees of the School of Medicine Faculty Senate.

 

B. The President-Elect

 

• The President-Elect shall be a member of the Executive Committee.
• The President-Elect shall observe the workings of the organization.
• The President-Elect shall serve as chair of the Committee on Committees.
• The President-Elect shall serve on the Nominating Committee.
• The President-Elect shall serve as an ex officio voting member of all committees of the Faculty Senate, to act when the President is not able to attend meetings of said committees.
• The President-Elect shall preside at meetings in the absence of the President.

 

C. The Vice President

 

• The Vice President shall be a member of the Executive Committee.
• The Vice President shall be a member of the Faculty Recognition Committee.
• The Vice President shall serve as chair of the Rules and Bylaws Committee and, as such, will serve as Parliamentarian of the School of Medicine Faculty Senate.

 

D. The Past-President

 

• The Past-President shall be a member of the Executive Committee.
• The Past-President shall serve as a resource to the President.
• The Past-President shall serve on the Nominating Committee.

  

E. The Secretary

 

• The Secretary shall be a member of the Executive Committee.
• The Secretary or designee shall record the actions of the Executive Committee and the Senate and keep minutes.
• The Secretary shall chair the Faculty Recognition Committee.
• The Secretary or designee shall maintain the membership list of the School of Medicine Faculty Senate.

 

\

Section  III – School of Medicine Faculty Senate Committees

 

A.        COMMITTEE STRUCTURE

 

            1.     Types of Committees

 

•  
  • The committees of the Senate include constitutional committees, standing committees, special committees and ad hoc committees. 

 

•  
  • The title, composition, tenure, election and duties of each committee are described separately, and may be augmented or altered from time to time, as need may require, by the Executive Committee of the School of Medicine Faculty Senate, acting on behalf of the School of Medicine Faculty Senate.

 

            2.     Composition of Committees

 

•  
  • The committees will be composed of Faculty members nominated by the Committee on Committees and approved by the School of Medicine Faculty Senate Executive Committee
  • The Dean is an  ex officio non-voting member of all constitutional      and standing committees.

 

            3.     Election to Committees

 

•  
  • Unless stated otherwise, all members of constitutional committees, standing committees and special com­mittees shall be nominated by the Committee on Committees.  The slate of candidates recommended by the Committee on Committees shall be approved by a simple majority vote of the School of Medicine Faculty Senate Executive Committee and notification given to the School of Medicine Faculty Senate.

 

•  
  • Those who place names in nomination for office or committee membership shall first determine that the proposed candidate is eligible for the position.  They must also have ascertained that the individual desires to be considered.

 

         4.  Duties of Committee Members

Committee Members will attend all committee meetings, unless excused by the committee chair.  If a member fails to attend 1/3 or more of committee meetings in a twelve month period they will be removed from the committee and replaced by action of the Committee on Committees. Minutes of all School of Medicine Faculty Senate committees are kept and maintained by the Senate Coordinator. Chairs of committees or designees are responsible for preparing and delivering reports as requested and at least annually.

 

B.  COMMITTEE ON COMMITTEES

 

1.     Composition

 

This constitutional committee shall be composed of five members, including the President-Elect, two members from the School of Medicine Faculty Senate Executive Committee appointed by the President-Elect, and two members-at-large selected in the customary manner from the School of Medicine Faculty Senate.  Each committee member will serve a term of two years.  The President-Elect will chair this committee.

 

2.         Function

 

•  
  • This committee shall prepare a list of nominees for offices and committees of the School of Medicine Faculty Senate, excepting those spec­ifically chosen by the Nominating Committee.  This list shall be presented to the Executive Committee and the Senate for approval.
  • The committee shall select nominees to serve as representatives to the University Faculty Senate of the Medical College of Georgia from the School of Medicine Faculty Senate or the School of Medicine Faculty Senate Ex­ecutive Committee.
  • It is the responsibility of this committee to contact the nominees for elected position to ascertain their willing­ness to serve, should they be elected by the Senate.
  • The Committee on Committees shall present a list of nominees to the Executive Committee by May of each year.

 

 

C.  EXECUTIVE COMMITTEE OF THE SCHOOL OF MEDICINE     FACULTY SENATE  

 

1.         This constitutional committee is described in Article VI of the Bylaws.

 

2.         The at-large elected representatives from the School of Medicine Faculty Senate shall be selected from nominations made by the President, President-Elect and Past President, acting as the Nominating Committee

 

3.         One or more representatives selected by the Executive Committee of the School of Medicine Faculty Senate shall serve on the University Faculty Senate of the Medical College of Georgia Executive Committee.

 

D.  MEDICAL ADMISSIONS COMMITTEE

 

1.  Composition

     

      This constitutional committee, in accordance with LCME standards, shall be chaired by the Associate Dean for Admissions and shall include faculty members representing the several School of Medicine Medical College of Georgia campuses, a minimum of two-thirds of whom shall have earned the M.D. or D.O degree.  These shall be drawn both from clinical and basic science faculties.  These faculty members are nominated by the Committee-on-Committees, as outlined in Section III B. 2 a., above.  The Associate Dean for Admissions is a full voting member of the committee.

        The Associate Dean for Admissions with the approval of the Dean shall submit a slate of faculty candidates and others for membership to the Committee on Committees. Up to two administrative faculty may be appointed. These members nominated by the Committee on Committees shall be appointed by the School of Medicine Faculty Senate Executive Committee (Section 3a 3a).

 

2. Function

 

• The Medical Admissions Committee shall evaluate applicants for entry into the first year of the medical curriculum. It shall make recommendations to the Dean of those selected.

•  The committee shall consider and recommend appropriate measures to attract students from diverse social and cultural backgrounds.

• The committee shall report at least annually to the Executive Committee and to the School of Medicine Faculty Senate.

 

• The Medical Admissions Committee will appoint as needed an Advanced Standing Admissions Subcommittee chaired by the Associate Dean for Admissions to include six other faculty members presently serving on the Medical Admissions Committee, and nominated by the Committee on Committees and approved of the Executive Committee of the School of Medicine Faculty Senate.  The subcommittee shall evaluate applicants who are seeking transfer into the third year class of the School of Medicine from other LCME accredited schools.  The committee shall make recommendations to the Dean regarding admission of applicants for advanced standing only to the third year classes of the School of Medicine.  Applicants will be considered on a space available basis. 

 

 

E.  STUDENT ACADEMIC PROMOTIONS AND PROFESSIONALISM CONDUCT  COMMITTEE

 

1.         Composition

 

        This constitutional committee, in accordance with LCME standards, will be composed of faculty members selected by the Associate Dean of Student Affairs and the Associate Dean for Curriculum with the approval of the Dean and they shall submit a slate of candidates for membership to the Committee on Committees. These faculty members nominated by the Committee on Committees shall be appointed by the School of Medicine Faculty Senate Executive Committee (Section 3a 3a).

 

• It shall be divided into four subcom­mittees, one for each class; each consisting of a chair and five additional mem­bers.  Each subcommittee chair shall serve a term of four years. Chairs of the subcommittees should serve as a member of the promotions subcommittee for 4 years before becoming chair.  Members shall be appointed from each clinical campus as needed.

 

• The Associate Dean for Student Affairs and Associate Dean for Curriculum shall be ex officio non­-voting members of the committee and of all class subcommittees.

 

• The committee will report to the School of Medicine Faculty Senate Executive Committee and to the School of Medicine Faculty Senate at least annually.

 

2.         Chair

 

• The chair of the full committee shall be appointed to that office for a term of three years and have served as a member of a subcommittee for four years before becoming chair of the Full Promotions Committee. 

 

• The chair of the senior class subcommittee shall serve as vice chair and shall function as acting chair in the absence of the chair.

 

3.         Function

 

• The committee shall function as outlined in the Promotions Committee Policies and Procedures.

 

• Through its subcommittees, the committee shall monitor the academic performance of the students in each class, recommend students for academic advancement and graduation, and recommend appropriate actions regarding students experiencing academic difficulty.

 

• The committee shall review and evaluate the policies and proced­ures under which it operates and shall recommend to the School of Medicine Faculty Senate Executive Committee any changes deemed to be necessary in those policies and procedures.

 

 

F.  FACULTY APPOINTMENTS, DEVELOPMENT, PROMOTION AND TENURE (FADPT)_COMMITTEE

 

1.         Composition

 

• This constitutional committee, in accordance with LCME standards, shall consist of a chair and other ranked faculty members appointed in the customary way, by nomination of the Committee on Committees and approval of the Executive Committee of the School of Medicine Faculty Senate (Section 3a 3a).  Committee members shall serve for three-year rotating terms.

 

• The chair shall hold the rank of tenured Professor and shall have served previously as a member of the committee for at least one year and will serve for two consecutive years.

 

• No Department Chair, administrative (non-ranked) faculty, or ranked faculty below Associate Professor may serve on this committee.

 

• There will be proportional representation of pre-clinical and clinical departments on the committee, based on their number of faculty, in so far as possible.

 

 

2.         Function

 

• This committee serves in a joint capacity with the Dean of the School of Medicine and the President of the Medical College of Georgia.  It reviews and makes recommendations on all matters re­garding faculty promotions or tenure referred to it by the Dean.

 

• The committee shall operate under the existing policies adopted for it by the School of Medicine Faculty Senate.

 

• This committee shall be responsible for the following two standing subcommittees:

 

 

1.  Pre-Tenure Review Standing Subcommittee

 

   a.   Composition

This standing subcommittee shall consist of a chair and additional members, all appointed by nomination of the Committee on Committees and approval of the Executive Committee of the School of Medicine Faculty Senate.  The chair shall hold the rank of professor and must be tenured.  Subcommittee members shall be elected for three year rotating terms.  They should have previously served on the FADPT Committee. This standing subcommittee is governed by the existing policies and rules as developed by the faculty.  This standing subcommittee shall operate similarly to the Faculty Appointments, Development, Promotion and Tenure (FADPT) Committee.

 

   b.   Function

This subcommittee shall review faculty eligible for tenure in advance of their submission for promotion to assure that the candidate is meeting criteria.  This subcommittee serves in an advisory capacity to the Dean of the School of Medicine and the President of the Medical College of Georgia. 

 

    c.    Report

An annual report shall be given to the Executive Committee and the School of Medicine Faculty Senate at least annually.

 

 

 

2.  Post Tenure Review Standing Subcommittee

 

  a.  Composition

This standing subcommittee shall consist of a chair and eight additional members, all appointed by nomination of the Committee on Committees and approval of the Executive Committee of the School of Medicine Faculty Senate.  The chair shall hold the rank of professor and must be tenured.  Subcommittee members shall be elected for three year rotating terms.  They should have previously served on the FADPT Committee.  This standing subcommittee is governed by the existing policies and rules as developed by the faculty.  This standing subcommittee shall operate similarly to the Faculty Appointments, Development, Promotion and Tenure (FADPT) Committee.

 

   b.      Function

This subcommittee shall review each tenured faculty member on a five year rotating basis.  The subcommittee serves in an advisory capacity to the Dean of the School of Medicine and the President of the Medical College of Georgia. 

 

   c.      Report

An annual report shall be given to the Executive Committee and the School of Medicine Faculty Senate at least annually.

 

 

G.  CURRICULUM COMMITTEES

 

1.         Composition

 

• There shall be three constitutional Curriculum Committees, in accordance with LCME standards, the Curriculum Oversight Committee, the Phase l/2 Curriculum Committee, and the Phase 3 Curriculum Committee.

 

The Curriculum Oversight Committee (COC) shall be chaired by the Vice Dean for Academic Affairs. The Vice Chair of the Committee shall be the Associate Dean for Curriculum. They will sit ex officio and be non-voting. The chairs of the Phase l/2 and Phase 3 curriculum committees, and Phase 1 and 2 coordinators will be members. The Phase 3 committee will nominate 3 and the Phase 1/2 committee will nominate 2 additional members. They serve 2-year, staggered, renewable terms. The committee will include representation from each campus. There will be one student representative from each class, who will be one of the two class representatives to the Phase l/2 or Phase 3 curriculum committee. Other ex-officio members include the Associate Dean for Evaluation, the Associate Dean for Faculty Development, and the Associate Dean for Regional Campus Coordination.

 

Additional members shall be recommended by the Vice Dean for Academic Affairs to the Committee on Committees and appointed in the customary manner (Section 3a 3a). The Vice Dean of Academic Affairs shall assure appropriate representation from the other campuses.

 

• The Phase l/2 Curriculum Committee will be chaired by a member of the committee, elected by the committee from among its members. The chair will serve a two-year, renewable term. The committee members will be the Phase l/2 module and component directors, representation from other campuses and two students each from the Phase 1 and Phase 2 classes. Ex officio members include the Vice Dean for Academic Affairs, Associate Dean for Curriculum, Associate Dean for Evaluation, and the Phase 1 and Phase 2 curriculum coordinators. 

 

• The Phase 3 Curriculum Committee will be chaired by a member of the committee, elected by the committee from among its members. The chair will serve a two-year, renewable term. The committee members will be the Phase 3 clerkship directors, Phase 3 selective directors (emergency medicine and anesthesiology), representation from other campuses, and two students each from the two Phase 3 classes. Ex officio non-voting members include the Vice Dean for Academic Affairs, Associate Dean for Curriculum, and Associate Dean for Evaluation.

 

•    Student members are elected by their class during their Phase 1 year and, except when extenuating circumstances arise, typically serve for 4 years.

 

 

 

2.  Purpose and Functions

 

• The purpose of the Curriculum Oversight Committee (COC) is to ensure that the educational program of the School of Medicine on each of its campuses achieves the school's overall educational objectives, meets accreditation expectations of the LCME, reflects national trends in medical education, and fosters congruence across campuses. The COC shall have the responsibility and authority to change the undergraduate medical curriculum unless the changes threaten the School of Medicine's accreditation, as per LCME standards, or its fiscal stability.  The COC will manage the curriculum by:

 

•  
  • Proposing, considering, implementing, and assessing curricular changes;
  • Continuously evaluating the effectiveness of the educational program and determining changes to improve it by assessing the structure, content, purpose, and objectives of the medical education program;
  • Working with the Phase Committees to ensure:
    •  Appropriate content and workload of each discipline, including identification of omissions, redundancies, and sequencing problems, and ensuring integration among basic and clinical sciences;
    • Ongoing review of modules and clerkships to ensure objectives, teaching methods, and curricular content, and assessments are congruent with school’s educational objectives;
  • Ensuring appropriate congruence of curriculum, teaching, and assessment  on all of MCG’s campuses to ensure quality programs at each;

1.  
   • Carefully and continuously evaluating the student assessment process to assure accurate assessment of knowledge, skills and attitudes.

 

The COC will meet six times a year as a minimum.

 

• The function of the Phase l/2 Curriculum Committee is to make recommendations to the COC, and implement COC decisions regarding issues such as objectives, scheduling, sequencing, teaching venues, and evaluation. The Phase l/2 Committee will manage the Phase l/2 curriculum at the day-to-day (“micro”) level and the COC as the “macro” level.

 

The Phase 1/2 Curriculum Committee shall meet monthly or as determined by the chair of the COC.

 

• The function of the Phase 3 Curriculum Committee is to make recommendations to the COC and to implement COC decisions regarding issues such as objectives, scheduling, sequencing, teaching venues, and evaluation to ensure congruence and consistency among sites and campuses. The Phase 3 Committee will manage the Phase 3 curriculum at the day-to-day (“micro”) level and the COC as the “macro” level.

 

        The Phase 3 Curriculum Committee shall meet monthly or as determined by the chair of the COC.

 

 

H.  NOMINATING COMMITTEE

 

1.  Composition

 

This constitutional committee shall be composed of the President, the President-elect and the immediate Past-President.

 

2.  Function

 

The duties of the committee shall be as stated in the Bylaws, in Article III, Section 4.

 

 

I.  RULES AND BYLAWS COMMITTEE

 

1.    Composition

 

Membership of this standing committee shall consist of the chair, who is the Vice President of the School of Medicine Faculty Senate, and three other members selected for three-year rotating terms. 

 

2.      Function

 

This standing committee shall meet at least once a year or more frequently as needed to determine if changes or amendments to the Bylaws are needed.  This committee shall assist the Executive Committee in interpretation of the Bylaws and Rules for the School of Medicine Faculty Senate. It shall consider amendments to the Bylaws and Rules and shall write and revise the Bylaws and Rules for the School of Medicine Faculty Senate, as may be needed.

 

J.  FACULTY RECOGNITION COMMITTEE

1.       Composition

 

This standing committee shall be chaired by the Secretary and shall include the Vice President, the previous chair of this committee (that is, the immediate past Secretary), and two other members who shall be selected in the customary way.  The term of office shall be for two years.

 

2.        Function

 

This committee will select outstanding members of the Faculty for special recognition at the annual Faculty Awards Ceremony.  The committee with determine the number and types of awards or recognitions to be made.

 

K.  DEAN'S STUDENT RESEARCH COMMITTEE

 

1.         Composition

 

• This special committee shall consist of a chair and nine other members who are appointed in the customary way (Section 3a 3a).  Members shall be elected for a rotating term of three years, with three members replaced each year.

 

• The chair shall have served previously as a member of the committee for at least one year.

 

2.         Function

 

• This committee shall make recommendations to the Dean regarding students who are to be considered for awards for research pro­jects.  Students who desire to be considered for these awards shall submit proposals for research projects; the committee shall evaluate these.

 

• The committee shall formulate programs designed to stimulate student interest in research.

 

• The committee is responsible for advocating adequate financial support for the student research projects.

 

 

L.  STUDENT AFFAIRS  COMMITTEE

 

1.           Composition

 

• This special committee shall consist of a chair, nominated by the Committee on Committees and approved by the Executive Committee (Section 3a 3a)  and  other teaching faculty members each elected by the students of  the four medical school classes, and one faculty and student member from the campus subcommittees below. In addition the Dean, the Vice Dean for Academic Affairs, Associate Dean for Curriculum, Associate Dean for Student Affairs, Associate Dean for Admissions, and Assistant Dean for Educational Outreach and Partnerships are ex-officio members.. All class presidents are encouraged to bring one “guest” from their class to each meeting.

 

• All members of this committee shall serve for a term of one year, but they are subject to reappointment or reelection. Typically, the class presidents do not change each year and, therefore, serve as long as they are president of their class.

 

2.           Function

 

This committee facilitates communication between students and faculty and administration.  It serves as a forum for discussion of problems and concerns identified by students and faculty.  This committee will meet at least quarterly.

 

3.        Subcommittees

 

A special subcommittee of the Student Affairs Committee will be present on each campus.  Each subcommittee will consist of a faculty chair, appointed in the customary manner and four other teaching faculty members elected by the students.  The Dean or the Dean’s designated representative shall be an ex-officio member.  These committees will function as noted above and meet at least quarterly and report activity to the standing Student Affairs Committee.

 

 

Section IV – Quorum and Revision of Bylaws and Rules

 

A. Quorum

 

•  
  • A quorum of the School of Medicine Faculty Senate shall consist of those members of the Faculty present at a meeting with a minimum of 20.

 

•  
  • A quorum of a committee shall consist of a majority of the voting members of that committee.

 

B.  Revision of Bylaws and Rules

 

•  
  • Any proposed change in the Bylaws and Rules shall be presented to the School of Medicine Faculty Senate Executive Committee in writing at least two weeks in advance of a vote.

 

•  
  • A copy of any proposed change in the Bylaws and Rules shall be distributed to all faculty members by e-mail.  The pro­posed changes of the Bylaws and Rules shall be voted upon at the next School of Medicine Faculty Senate meeting or by e-mail as the Executive Committee may direct.

 

•  
  • Passage of a change of the Bylaws and Rules shall require a favorable vote by two-thirds of the faculty voting.

 

Bylaws Revised 2/2004, 6/2008, 3/2009