GHSU Residence Life

Residence Hall Policies

 

Index

• Assignments
• Agreements
• Eligibility
• Occupancy
• Rates
• Refunds
• Termination of the Agreement
• Utilities

 

 

Assignments

Apartment and room assignments are processed by the Office of Residence Life based upon information submitted by the student and the availability of space.  Currently enrolled students may select an apartment or room during the established selection period and/or the academic year agreement period.  New students may receive their assignments (based on the availability of space) beginning in April.

Agreements

Students desiring to live in the residence halls are required to sign a housing agreement.  The housing agreement is a legal binding document between the student and the Board of Regents, with the Office of Residence Life acting as the agent of the board.  Once signed, the student is obligated to meet the conditions of the housing agreement, including the payment of all rent stipulated.

There are two types of housing agreements used at GHSU.  There is an academic year housing agreement (fall and spring semesters) and a summer semester housing agreement.  It is important to note that the dates in each agreement may not correspond exactly with each school's academic calendar.

Students are advised to carefully read the housing agreements before signing.  By signing an agreement, students acknowledge that they have read and agree to the terms and conditions of the agreement.  A student who vacates their residence hall assignment before the end of the housing agreement period is obligated to pay all rent due unless released under the terms of the agreement.

Married students (not the spouse and/or dependents) assigned to Residences 5 and 6 must interface directly with the Office of Residence Life on all housing related matters.

Residents may be required to vacate their apartment or room at any time during the agreement period, upon reasonable notice by GHSU, for the purposes of renovation, repairs or other maintenance.  GHSU reserves the right to change housing assignments or to change roommates, when necessary and upon reasonable notice to the resident.  This includes the right to require single occupants of rooms, who have not been assigned their room on a single room rate to consolidate when necessary to (1) reduce utility costs, (2) facilitate cleaning, (3) provide housing for special groups, (4) comply with federal, state, or non-discrimination requirements, or (5) provide space to be rented at the single room rate in accordance with the single room policy.

Eligibility

In order to be eligible to live in the residence halls at GHSU, an applicant must be a full-time student making normal progress toward a degree.  GHSU does not require any student to live in the residence halls except as a student agrees to do so.

Any resident who withdraws or is involuntarily removed from school is no longer eligible to live in the residence halls and must vacate within twenty-four hours after withdrawal.  Residents that withdraw from school may submit a written request to the Director of Residence Life to temporarily remain in their housing assignment for a two-week period.  If the request is approved, the student is permitted to remain in housing, sign a Non Student Housing Agreement, and pay a pro-rated housing fee.  Residents are not permitted to pay the housing fee with financial aid awards after their withdrawal.

Occupancy

Students may be assigned to Residences 4, 5, 6, and the Alumni Center.  Rooms in the Alumni Center are assigned for single occupancy.

Rooms in Residence 4 may be assigned for double or single occupancy during the fall and spring semesters at the discretion of the Office of Residence Life.  Residence 4 is designated as a nine-month residence hall (fall/spring semesters).  During the summer semester, the facility is used to accommodate participants in special academic programs.

One and two bedroom apartments in Residences 5 and 6 may only be assigned to one student.  Married students and their dependent children are permitted to live in Residences 5 and 6.  Married students must, upon assignment, present a copy of their marriage certificate.  Not more than three individuals may occupy a one bedroom apartment, and not more than four individuals may occupy a two bedroom apartment.

Rates

Residents in each residence hall pay housing rent on a semester basis as stated in the academic year housing agreement and the summer semester housing agreement.  Rent is paid along with tuition and other fees at registration.  Failure to pay rent may result in the termination of the housing agreement.

Refunds

Residents who withdraw from school before completing 60% of the semester are entitled to a refund of a portion of the housing charges.  The refund amount is based on a pro rata percentage.

Refunds to residents receiving student financial aid will be coordinated with the return of Title IV Funds regulations of the Higher Education Act of 1965 as amended, state scholarships and grant regulations and regulations of the individual private scholarships and loans, as appropriate.

Termination of the Agreement

GHSU may terminate a housing agreement upon giving written notice to a student if:

1. Resident ceases to be enrolled at GHSU.
2. GHSU considers a resident to pose a threat to the health, safety, or well being of another person.
3. Resident violates any of the provisions of the housing agreement.
4. Resident violates any GHSU policies as stated in the Student Handbook and/or the Guide to Residence Hall Living.

In such cases, GHSU has the right to cancel the housing agreement and retain any prepaid rent.

Utilities

Utilities are included in the housing rates in all residence halls except Residence 6.  Residents living in Residence 6 are required to pay utilities (electricity and/or gas) in addition to rent.  Water is included in the housing rate.  Utilities are contracted between the resident and the utilities company.

GHSU is not responsible for utility services or for utility bills not paid by a resident.  Before a student can check into Residence 6, confirmation from the Georgia Power Company must be presented to the Office of Residence Life verifying that the electrical charges have been put in the student's name.

Residents may contact the Georgia Power Company (Augusta Office) at (888) 660-5890.  Residents living in Residence 6 are responsible for gas and telephone service.  Apartments 1016, 1017, 1018, 2016, 2017, and 2018 are total electric.

 

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